In-Port Visitors Safety Briefing Document

PGS | ORG-FAI 0730
Approved: Revision 01 / 22/04/2020

QA PROCEDURE | Organization & Resources | Familiarization and Induction

wave imagewave image

The purpose of this work instruction is to give a short summary of the safety information you will need during your visit to the vessel in port.

It is essential you are familiar with these few rules in order to safeguard yourself and others working on the vessel. This work instruction shall be read in conjunction with familiarization and induction procedure.


Master/PC | Shall ensure routines are in place to comply with this procedure
Department Heads | Shall verify that visitors to their department are briefed according to this procedure
Vessel Crew | Shall be vigilant to visitors, provide guidance and mentoring not limited by this procedure to ensure visitor’s safety in all areas and all situations at all times.



When you arrive on the vessel you will be asked to identify yourself and to sign the Visitors Log. You will be provided with a visitor’s badge which you must display in a visible place on your clothing at all times. When you leave the vessel the badge must be returned to the gangway watchman and you must sign out in the Visitors Log.

Emergency Signals

When any alarm bells or sirens are heard you should go immediately to the quayside. In the event that access to the quayside is blocked, you should go immediately to the muster area. The person welcoming you aboard will point out where the muster point is. You must not leave the quayside until a muster is taken and under no circumstances go back onto the vessel until the all-clear is sounded.

Personal Protective Equipment

You are required to wear personal protective equipment as designated by the signs around the vessel. If you require protective equipment ask a member of the crew. Do not interfere with any equipment onboard the vessel, especially safety equipment.

Smoking Restrictions

Smoking is only permitted in designated smoking areas of the vessel.

Permits to Work (PTW) and ICC

Permits to Work are required for the following tasks:

  • Hot Work
  • Entering Confined or Enclosed Spaces
  • Working at Heights
  • Crane Operations
  • Electrical Maintenance
  • Lock-out/Tag-out – Energy Isolation

When you require a PTW, you should go to the bridge where the Officer on Watch (OOW) will explain the system to you.

For any hot work to be done on any Open Deck, permission from Harbour Authority is also needed for the OOW to Sign the Permit. When the work is completed it is important that you advise the OOW and close out the permit.


Be aware of the Security Level at which the vessel is operating – it is clearly posted at the gangway. Be aware that legal action will be taken on any violation of unauthorized access to the vessel, unauthorized weapons, or photography. Be aware that is not allowed to take pictures or videos of the crew without their express condition. Be aware that you and your personal belongings may be searched as per SOLAS XI-2 (ISPS B/9.8-.9.49).

Be aware that the PGS vessels are equipped with various CCTV cameras, which digitally record and store all images on a hard drive that can be retrieved at any time for safety and security purposes. Be aware that voices are recorded when you are physically located on the vessel’s bridge. Visitors to PGS vessels are required to log their presence for security and administration reasons and we collect names, IDs, company name, contact information, and the reason for the visit. This data will be processed for administrative, safety, and security purposes. Additional information, including your rights, can be found in PGS Privacy Statement.

You will be escorted by one of the crew members to the person you came to visit and when leaving the vessel escort will be provided. Do not walk alone on the vessel and ask for an escort if necessary.

If you have any questions about security, do not hesitate to contact the Master, Chief Officer, or Officer of the Watch. Unless you have a specific need you should not enter any working area. Many areas are unsupervised for much of the time and contain equipment, which may start automatically. Our crew will help you find a safe way around.

Accidents/Near Misses

If you observe or are involved in an incident or accident, or see an unsafe act or condition, you should report it immediately to the OOW - Officer On Watch (bridge) or Party Chief.