This Personal Data Privacy Statement explains what Personal Data PGS collects from you and how we use the data.
If you have any questions or concerns about our collection of and processing of your Personal Data, please do not hesitate to contact us at: PGS Geophysical AS, Lilleakerveien 4C, 0283 Oslo, attn. PGS Global Data Protection Officer Daphne Bjerke, e-mail email@example.com
Personal Data We Collect
PGS collects data to operate effectively and provide you the best experiences with our products.
PGS will only use the Personal Data for the purpose it is collected, and we will keep such data only for as long as it is necessary for that purpose. The Personal Data we collect may be combined with data obtained from other services of PGS and other companies. Subject to the section below on 'Reasons We Share Personal Data', access to your Personal Data is strictly limited to personnel of PGS and its affiliated companies who have appropriate authorization and a clear business need for that data.
How We Use Personal Data
This privacy notice tells you what to expect when PGS collects personal information from external individuals.
1. Visitors to our website
When someone visits www.pgs.com we collect standard website traffic information and details of visitor behavior patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone.
Visitors to www.pgs.com who order products, information or services, or submit other information to us, may be asked to provide Personal Data, typically e-mail address, postal address, name, and how an email received from PGS is used by you. Further, the Personal Data we collect also include company name, phone number, fax number, title, and department name.
In order to provide our customers the services they require from us, PGS collects and stores business-to-business contact information, such as name, company name, phone number, fax number, title and department name. We also store exchanged communication, preferences or feedback that is important to fulfill your order.
3. Subscribers to newsletter
When we distribute newsletters, we gather statistics using industry standard technologies to help us monitor and improve user experience. You can unsubscribe from our newsletter if you no longer wish to receive it.
PGS stores business contact information necessary to process invoices, payments or other commitments with suppliers, agents or other parties. In connection with the selection process, we collect due diligence information, which may include company structure, credit checks, references, interviews and other background checks.
4. Recipients of Gifts and Entertainment
To abide by anti-corruption laws and regulations, PGS will generally collect the name and company name of persons, which have provided to, or received gifts from, PGS.
5. Applicants to sponsorship
When individuals apply for sponsorship they submit their information in an application form, provide details of their proposal and an outline of the research’s potential cost. Those who are awarded grants are asked to provide progress reports and expenses. Any personal information that is provided in the application and during sponsorship, are used only for the purpose of reviewing the sponsorship and the ongoing administration and management of any sponsorship that are awarded. We may also publish information about projects on our own website, including the amounts of the sponsorship awarded and the recipient of the grant.
6. Reporter of Hotline cases
Individuals taking contact via PGS hotline may choose to do it anonymously. If you wish to be identified, we will store your contact information together with the hotline report.
7. People who email us
We use Transport Layer Security (TLS) to encrypt and protect our office email traffic. If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit.
We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.
8. People who visit our offices
Visitors to PGS are required to log their presence for security and administration reasons and we collect name, company name, telephone and, when a parking permit is needed, the registration number. Where we have an online system, this information is anonymized after your visit unless you have selected to store your details.
9. People who visit us offshore
Visitors to PGS vessels are required to log their presence for security and administration reasons and we collect name, IDs, company name, contact information and the reason for the visit.
10. People we recruit
We collect data necessary to assess the suitability of candidates to employment at PGS, such as personal contact details and ID, previous experience, education, and references. If you are shortlisted, we may further collect interviews, tests, and results of background checks. If PGS makes a final offer, we will also ask for other details needed to administer your employment with us such as bank details and emergency contact details.
Reasons We Share Personal Data
From time to time, PGS enter into agreements with other companies to perform services to us, such as for operation and provision of systems, provision of customer support, hosting of websites, processing transactions or performing statistical analysis of our services. In these cases, we deem it necessary to share information. Such service providers will be permitted to obtain only the Personal Data they need to provide their services. We will not disclose your Personal Data to any third parties for the purpose of allowing them to market their products or services to you, and neither they nor we will sell or pass them to anyone other than PGS or its affiliated companies without your prior written permission.
Please note that our website may contain links to other, non-PGS websites. PGS is not responsible for the content of or the privacy practices of such other sites.
Data Security in Processing of Personal Data
We will Process your Personal Data in accordance with the requirements set forth in the GDPR. Such Processing will be done securely and we will apply and maintain appropriate technical and organizational measures to protect your Personal Data against accidental or unlawful destruction or accidental loss, alteration, unauthorized disclosure or access, in particular where the Processing involves the transmission of data over a network, and against all other unlawful forms of Processing.
Your Rights in Relation to Your Personal Data
In addition to the other information given in this Personal Data Privacy Statement, you are in relation to your Personal Data we have collected on you online, entitled to:
1) Withdraw Consent: you have a right at any time to stop us from contacting you for marketing purposes. If you no longer wish to be contacted for marketing purposes, please contacts us via email firstname.lastname@example.org
2) Access and Information: be granted access to your Personal Data and without undue delay receive (and as a general rule no later than one (1) month from PGS’s receipt of the request) free of charge and in writing any information relating to your Personal Data in a concise, transparent, intelligible and easy accessible manner;
3) Rectification and Restriction: to require without undue delay the rectification of any inaccurate Personal Data or complete incomplete Personal Data and restrict such data’s usage;
4) Erasure: require erasure without undue delay of Personal Data that are no longer necessary to Process in relation to the purposes for which they were collected or processed or where the consent withdrawn;
5) Portability: receive your Personal Data in a structured, commonly used and machine-readable format and have the right to transfer this to another controller without hindrance from PGS;
6) Information of Breach without undue delay to be notified by PGS upon a Personal Data breach that is likely to result in a high risk to your rights and freedoms. The notification shall describe in clear language the nature of the breach and contain information on the name of and contact details of the data protection officer; the likely consequences of the Personal Data breach; and what measures are taken or proposed to address the breach and which appropriate measures are taken by PGS to mitigate its possible adverse effects;
7) Complain: to lodge a complaint with the PGS Global Data Protection Officer, or the competent supervisory authority and before the competent courts of the EU/EEC Member State for alleged Personal Data breaches;
8) Compensation: to claim compensation from PGS for damage caused by its Processing that infringes the GDPR for which PGS is responsible; and
9) Representation: be represented by a not-for-profit body or organization in matters of Personal Data breaches.
To help us keep your Personal Data updated, we advise you to inform us of any changes or discrepancies. To view and/or edit your Personal Data, or if you want information on how long we intend to retain your Personal Data or have any other questions about your right of access and how to use it, please contact the PGS Global Data Protection Officer.
Personal Data Transfers Out of EEA and EU
In order for PGS to be able to transfer Personal Data outside of the European Economic Area (“EEA”), PGS has adopted a set of Binding Corporate Rules (“BCR”) as incorporated in the PGS Data Protection Policy. The BCR and the PGS Data Protection Policy includes a set of legally binding Processing rules which grants rights to data subjects.
PGS has also implemented standard data protection clauses adopted by the EU Commission, cf. GDPR Art 93(2) by entering into an intercompany agreement governing transfers outside of the EEA within the PGS Group.
We underscore that the BCRs, the Intercompany Agreement, and the PGS Data Protection Policy is our mechanism to protect the privacy of data subjects, while at the same time facilitating international global transfers of Personal Data to the PGS entities outside of the EEA. Additional information on the BCRs and the PGS Data Protection Procedure can be found at www.pgs.com/bcr.
Governing Law and Dispute Resolution
The governing law for our website is Norwegian law with dispute resolution venue being the City Court of Oslo having exclusive jurisdiction over any dispute arising from your use of this website on our use of the Personal Data collected hereunder. The subsidiary of Petroleum Geo-Services ASA, PGS Geophysical AS (“PGS”), is to be regarded the Controller as being the company determining the purposes and means of the Processing of Personal Data submitted online.